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x6 Finance & Administrative Officer Vacancies at African Union: DEADLINE IS TODAY, APPLY NOW!

Finance & Administrative Officer (PAPS)

Application Deadline: 14 April 2023

Location: Sudan, Sudan

Organization: African Union

AU Values 

            • Respect for Diversity and Team Work             • Think Africa Above all                     

            • Transparency and Accountability                    • Integrity and Impartiality                       

            • Efficiency and Professionalism                       • Information and Knowledge Shari

Organization Information

Reports to: SRCC/Head of Mission or Office
Directorate/Department/Organ: Political Affairs, Peace and Security
Division: Finance
Number of Direct Reports: All General Service Staff, except the Secretary and Driver of SRCC/Head of Mission
Number of Indirect Reports: 0
Job Grade: P2
Number of Positions: 6
Contract Type: Fixed Term
Location: Various duty stations (AULO’s)
Khartoum/Soudan
Bangui/Central African Republic
Juba/South Sudan
Tripoli/Libya
Bujumbura/Burundi
N’djamena/Chad

 

Purpose of Finance & Administrative Officer Job

The Finance & Administrative Officer is responsible for all the Finance and Administrative Function of the office which include financial reporting, budget preparation, maintaining accurate and complete data in the general ledger and trial balances in line with the AU financial rules and International Public Sector Accounting Standards (IPSAS).
 

Main Functions of Finance & Administrative Officer

•    Manage budget, payments, accounting, procurement, human resources and risk management functions of the Office;
•    Provide support in the preparation and implementation of the programmes developed out of the Office’s strategic plan;
•    Ensure effective coordination and implementation at various levels;
•    Prepare and develop reports, budget and work programmes related to the functioning of the Office;
•    Provide support to develop resource mobilization strategy with stakeholder’s coordination;
•    Manage and supervise employees under his/her supervision with regard to organization and performance evaluation;
•    Conduct complex analysis and generate accurate reports in a timely manner for the Office and AU’s internal use;
•    Perform Human Resource management functions;
•    Coordinate and manage all the activities of the procurement function within the Office;
•    Keep accurate financial records.
•    Review and deal appropriately with accounts receivable. Take timely action in closing projects financially in the system.
•    Liaise with the various Departments/Units of the Commission for coordination and alignment purposes;
•    Actively contribute in the development of strategies, policies, programmes and plans.
•    Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records
•    Coordinate, review and endorse responses to audit queries from internal and external audits and ensure the implementation of accounting audit recommendations.
 

Specific Responsibilities of the Finance & Administrative Officer

Finance
•    Coordinate the preparation, implementation and monitoring of the budget of the Office;
•    Manage and process payments in accordance with African Union Financial Rules and Staff Rules and Regulations;
•    Manage a complete financial function of the Office which would include a number of different and diverse operations and inter-related accounts of the financial system;
•    Participate in the annual planning and budgeting process to ensure allocation of expenditure to the appropriate fund and monitor proper budget utilization to ascertain that budget appropriations are not overspent; 
•    Prepare financial management reports to track performance against budget and report the results to management.
•    Maintain cash flow systems that is efficient and responsive, as well as preparing monthly bank reconciliations.
•    Process and verify all suppliers’ payments and ensure that the accompanying supporting documents are complete and accurate; Coordinate procurement process that would ensure the project receives quality and efficient services in line with AU rules and procedures;
•    Prepare cash flow projections and monitor the continued availability of funds to cover the requirements of the project’s operations.
•    Ensure the completeness and accuracy of financial data through the establishment of checklists and monthly reviews of financial data
•    Maintain the fixed register and ensure the identification and proper inventory of fixed assets of the project;
•    Oversee the timely payment of salaries, allowances and entitlements to staff and payments to suppliers and other service providers, leveraging suitable technology and simplifying accounting processes;
•    Ensures that accurate and complete accounting and internal control systems are functioning at Office;
•    Coordinate and post all accounting transactions and produce management accounts and financial statements;
•    Maintain accurate and complete Trial Balance for the Office in accordance African Union Financial Rules and International Public Sector Accounting Standards (IPSAS);
•    Reconcile Interoffice and Statutory Net Payable Accounts in SAP on monthly basis and ensure they are always zero;
•    Coordinate the activities of the procurement function within the Office;
 

.

•    Proactively identify and manage risk in the operations of the Office;
•    Coordinate and direct the day to day work and activities of the Office;
•    Liaise and consult with oversight bodies such as the Board of External Auditors, African Union Commission and the Office of Internal Oversight on matters relating to accounting, payments and audits;
•    Participate and respond to internal/external audit requests and lead the implementation of audit recommendations;
•    Provides advice and ensure compliance with Financial Rules, IPSAS, Executive Council Decisions and other determined financial policies;

HR & Procurement
•    Coordinate Human Resources Services such as recruitment, placement, contract management of local and international staff, performance management, skills development, leave management, employee relations and overall staff administration, ensuring compliance with AU Staff Rules and Regulations and AU Administrative Policies;
•    Manage staff benefits and welfare (e.g. insurance, coordinating arrangement of medical services, counselling services and others);
•    Provides advice and support to managers and staff on human resources related matters;
•    Keeps abreast of developments in various areas of human resources;
•    Provides induction, orientation and briefing to new staff members;
•    Supervises the maintenance of the human resources filing system;
•    Supervises the activities of the administrative support team i.e. transport team (Drivers) and cleaning services.
•    Coordinate and manage procurement process that would ensure the Office receives quality and efficient services in line with AU rules and procedures;
•    Proactively identify and manage risk in the operations of the Office;
•    Coordinate and direct the day to day work and activities of the Office;
•    Performs other related duties as required
 

Academic Requirements and Relevant Experience for Finance & Administrative Officer role

•    A Bachelor’s degree in Business Administration, Finance, Accounting or related field with five (5) years of work experience in budgeting, payments, accounting, procurements and human resources management;

Experience in supervisory will be an added advantage.

OR 

•    A Master’s degree in Business Administration, Finance, Accounting or related field with two (2) years of work experience in in budgeting, payments, accounting, procurements and human resources management;

Experience in supervisory will be an added advantage.

•    A professional qualification such as CPA, CA, ACCA, CIMA, Expert Compatible or equivalent is an added advantage;
•    Demonstrate practical experience in applying IPSAS;
•    Hands-on experience in budget preparation and administration in international organizations;
•    Hands-on experience in processing payments using ERP preferably SAP;
•    Practical experience in closing accounts and preparing financial statements;
•    Demonstrate understanding of procurement rules and procurement of goods and services in international organizations;
•    Experience in managing human resource function;
•    Experience with finance module of Enterprise Resource Planning (ERP) such as SAP, or similar ERP;
•    Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.
 

Required Skills for Finance & Administrative Officer role

•    Conscientious in observing deadlines and achieving results 
•    Familiarity with international and regional policy processes and policy analysis in the relevant area 
•    Strong communication ability both orally and in writing 
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage
 

Leadership Competencies required for Finance & Administrative Officer

Strategic Insight…

Managing Risk…

Core Competencies required for Finance & Administrative Officer role

Teamwork and Collaboration..

.Learning Orientation

Communicating with impact..

Functional Competencies required for Finance & Administrative Officer

Analytical Thinking and Problem Solving

Job Knowledge and information sharing..

 TENURE OF APPOINTMENT:

The Finance & Administrative Officer appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation. It shall be renewable subject to performance and availability of funds.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

REMUNERATION:

The salary attached to the Finance & Administrative Officer position as shown below is an annual lump-sum  inclusive of all allowances for internationally recruited staff, and for locally recruited staff of the African Union Commission:

#Duty StationAnnual lump-sum $ (International Staff) Annual lump-sum $ (Local Staff)
1.Khartoum/Sudan78,182.35 64,642.89 
2.Bangui/Central African Republic84,022.62 66,959.20 
3.Juba/South Sudan78,182.35 64,642.89 
4.Tripoli/Libya81,615.4966,237.05 
5.Bujumbura/Burundi79,687.7163,966.06 
6.N’djamena/Chad78,182.35 64,642.89 

Applications for Finance & Administrative Officer position must be made not later than  April 14, 2023.
Only candidates who have met all the requirements of the Finance & Administrative Officer post and have been selected for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 
The Africa Union is an equal opportunity employer and female candidates are strongly encouraged to apply

Requisition ID: 1703

Visit the page here and apply for Finance & Administrative Officer post

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