Apply for the International UN Volunteer Specialist as Associate Supply Officer at UNHCR
Application Deadline: 3 September 2024
Apply for the International UN Volunteer Specialist as Associate Supply Officer at UNHCR
Mission and objectives
UNHCR’s primary purpose is to safeguard the rights and well-being of refugees. In its efforts to achieve this objective, UNHCR strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, and to return home voluntarily.
Context
The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country. The DRC continues to host approximately 520,962 asylum seekers and refugees of various nationalities on its territory.
The four most important groups are Rwandans, Central Africans, South Sudanese and Burundians. In addition, the Humanitarian Country Team (HCT) estimates that there are more than 5 million internally displaced people since 2019. UNHCR operates 16 offices in the DRC and employs some 470 people. The International UN Volunteer Specialist supports all activities pertaining to supply chain management function, including planning, procurement, transportation, shipping, customs clearance, asset management, warehousing, and fleet management responsibility. The UN Volunteer applies procurement strategy when planning the procurement of goods and services for humanitarian assistance operations. The Associate Supply Officer analyzes issues relating to procurement activities and provides information on all procurement activities as well as guidance and advice on UNHCR procurement policies and procedures.
Task description
Under the direct supervision of the Supply office of Sub Office of Goma the Associate Supply Officer will undertake the following tasks:
1. Strategy:
-Prepare plans for delivery of relief items according to operational needs. -Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services. -Through regular physical verification of Property, Plant and Equipment (PPE) establish their status, propose old and obsolete PPE for disposal and plan for the arrival of replacement items.
2. Operational Support:
-Contributing within the Multifunctional team to Identify partners, in particular for supply chain projects, based on objectives, priorities, strengths and resources of the partner and/or contractor, according to criteria consistent with UNHCR rules and regulations. -Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain. -Ensure timely customs clearance of consignments, and manage storage of goods according to “best practices” and UNHCR rules and regulations. -Maintain an efficient system for the release, distribution and redeployment of goods. -Coordinate transportation and distribution of relief items. -Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request. -Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures. -Through regular physical verification of PPE establish their status. -Propose old and obsolete PPE for disposal and plan for arrival of replacement items.
3. Infrastructure Support:
-Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order. -Draft and dispatch quotation request and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and prepare proposals for award of contracts to the Committee on contracts; -Prepare Purchase Orders and send confirmations, request for inspection and other correspondence; -Monitor the manufacture/transport of ordered goods to ensure timely delivery; -Analyse matters relating to procurement activities, and deliver information on all procurement activities within area of responsibility. Provide guidance and advice on UN HCR procurement policies and procedures to support and assist requesting section. -implement effective asset and fleet management thar regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration and marking the new PPE, and organisation of the physical verification of PPE; -ensure that the PPE agreements are properly issued and signed; -ensure proper preparation of disposal forms and cases for the Asset Management Board; -Organise the disposal of PPE, according to Asset Management Board decisions; -Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested; -Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
Requirements
Required experience
3 years of experience in public procurement
Area(s) of expertise
Logistics and Inventory, Logistics and Inventory, Business management
Languages
French, Level: Fluent, Required English, Level: Working knowledge, Desirable
Required education level
Bachelor degree or equivalent in business Administration, Marketing, Engineering, Logistics, Mathematics or related field.
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