Join the African Development Bank as a Business Operations Officer: Apply Now
Application Deadline: 25 July 2025
Join the African Development Bank as a Business Operations Officer: Apply Now
THE HIRING DEPARTMENT
The Energy Financial Solutions, Policy and Regulation Department (PESR) is responsible for leading the development of effective financial solutions through private sector financing in support of energy and power systems development in Regional Member Countries (RMCs) and in Regional Economic Communities (RECs). It is also mandated to provide financial structuring expertise to private sector clients as well as technical assistance to RMCs and RECs on policy and regulatory frameworks for energy and power systems development, with the objective of improving the enabling environment for private investment in the sector.
In carrying out this mandate, the Department leads the lending program for Energy Sector Non-Sovereign Operations and undertakes knowledge work, including generation and dissemination of key energy sector data and statistics as well as policy dialogue to enhance collaboration with Governments, international development finance institutions and leading research centres.
The department comprises two divisions, namely: (1) Energy Policy, Regulations and Statistics Division and (2) Financial Solutions Division. The Front Office (PESR0) is responsible for providing strategic guidance, executive oversight and intellectual leadership for the planning and coordination of the day-to-day functioning of the Department.
THE POSITION:
The responsibility of the Business Operations Officer is to support the PESR Director, Managers and staff on operational requirements directly related to the processing of Energy Non-Sovereign Operations (NSOs), Sovereign Operations (SOs) and technical assistance activities during the project cycle.
The main tasks of the job holder will include: (i) coordinating the implementation of the annual work programme and related assignments; (ii) serving as a focal point for project data and portfolio analysis, presentations and reporting on SOs and NSOs for Management decision making; (iii) monitoring portfolio performance and the Key Performance Indicators (KPIs); (iv) supporting PESR Management and Investment Officers with information management and data entry tasks as well as financial analysis; (v) Budget preparation and monitoring; and (vi) leading on the establishment and maintenance of all information management systems and databases (e.g. SAP) to enable the effective result-based management of the PESR projects.
KEY FUNCTIONS:
Under the overall supervision and general guidance of the PESR Director, the Business Operations Officer will perform the following:
- Work Program Monitoring
- Collate data in respect of projects, programs and initiatives, from Investment Officers and Task Managers, concerning the completed, on-going and pipeline projects, loan/grant administration and project management, and assist in the entry of such data in various systems used by the Bank, SAP and the Bank Project Processing Schedule (BPPS), as well as in PESR internal systems.
- Contribute to the preparation of the Department’s Annual NSO and SO Lending Programme based on Preliminary Evaluation Note (PEN) approval status, coordinate regular information gathering and updates on project processing status, including key issues and actions to mitigate the issues.
- Analyze, consolidate and produce inputs for PESR’s reporting, such as the origination delivery reports, Mission 300 implementation reporting, non-lending and activities reporting.
- Contribute to the constitution of Project Appraisal Teams (PAT) and facilitate regular engagement with the PAT.
- Update weekly Active Project Processing Schedules (IOP) for Division weekly review and Division Management Team information.
- Create and update codes and update project information in SAP. Input and monitor
NSO and SO in BPPS in liaison with Investment Officers.
- Provide inputs for Monthly Readiness and Probability of Delivery of Lending Programme Matrix, Quarterly Operations Committee (OPsCom) Rolling Agenda and Monthly Board Rolling Agenda (BRAG).
- Compile and manage the department’s database (operations, complex projects, trust funds, special initiatives, co-financing, technical assistance and knowledge products).
- Develop analytical reports related to the Department’s activities for submission to Senior Management and other relevant clients.
- Operational Support and Analytics
- Prepare and update approved projects processing status highlighting key follow-up actions for monitoring to ensure compliance with Bank’s guidelines.
- Assist Investment Officers in the processing of Non-Disclosure Agreements, Letters/Expressions of Interest, Confidentiality Agreements, Mandate Letters and Letters of engagement.
- Conduct searches for Integrity Due Diligence activities and contribute to the preparation of Preliminary Integrity Risk Checks reports for Know Your Customer (KYC).
- Initiate process for issuance of Front-end, Appraisal Fees, Monitoring Fees and other fees by the treasury department and follow up to ensure compliance with payment schedules in accordance with the Mandate Letters.
- Support Investment Officers in the preparation and submission of quarterly Project Status Reports and the preparation of Project Transfer Forms after first disbursement.
- Report on accuracy and completeness of SAP data regarding the department’s portfolio and Indicative Operational Program (IOP).
- Prepare first disbursement memoranda for Project disbursement and complete related SAP updates.
- Coordinate activities related to translations of NSO documents in preparation for Board Presentations.
- Procurement and Budget Management Activities for Work Programme Delivery
- Coordinate the preparation and monitoring of business development and other missions.
- Coordinate entire recruitment process for consultancy services recruitments to support NSO origination and transaction activities (prepare Expressions of Interest, serve as focal point for reception of and communications with applicants, coordinate evaluation process for shortlisting process for Request for Proposals and final selection of consultant, prepare consultancy contracts, waivers for extension of contracts and contract amendments).
- Support PESR management with the preparation of the yearly budget and ensure all data is uploaded in the Bank’s budgeting and programming system (SRAS).
- Monitor implementation of the budget and expenditures to ensure they remain within authorized level.
COMPETENCIES (skills, experience and knowledge)
- Hold at least a Master’s degree in Business Management, Accounting, Data Analytics, Economics and Finance or related fields.
- Have a minimum of four (4) years relevant working experience in data collection, processing, data mining, analysis and forecasting either within the AfDB, with a similar development/multilateral organization or the private sector.
- Proven data analytic skills and experience in using information management systems (such as SAP) to access, compile and present data and statistics in user friendly format.
- Experience in using budgeting tools and systems, in particular the budgeting systems of the AfDB or similar organizations.
- Enthusiasm and ability to learn new concepts quickly and to take initiative.
- Good organizational skills and attention to detail.
- Ability to handle internal and external requests speedily and efficiently.
- Strong communication and team working skills.
- Ability to communicate orally and in writing effectively in French or English, with a good working knowledge of the other language.
- Competent in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint).
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