UNESCO is Recruiting for a Secretarial Assistant: Apply Now!

Admin4 days ago

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Application Deadline: 22 July 2024

UNESCO is Recruiting for a Secretarial Assistant: Apply Now!

Post Overview

Under the overall delegated authority of the UNESCO Legal Adviser and Director of the Office of International Standards and Legal Affairs (LA) and the direct supervision of the Chief of the Section of Conventions and Recommendations (LA/CR), the Secretarial Assistant performs a full range of secretarial, administrative and servicing tasks, and provides direct assistance to the Chief of Section LA/CR, in order to ensure quality and consistency of the workflow of the Section and of the online communication of the Office.

In particular, the Secretarial Assistant will perform the following duties:

Organize the logistics of meetings of the Committee on Conventions and Recommendations of the Executive Board (CR) in close coordination with relevant programme sectors, central services and representatives of Member States. Ensure that all required services, including venue, interpretation and documents, are available for the Committee to meet according to schedule, and maintain reference material and background documents for meetings.
Perform all secretarial and administrative tasks relating to the confidential procedure for the examination of communications received by UNESCO concerning alleged violations of human rights in its fields of competence, as set out in 104 EX/Decision 3.3 of the Executive Board (“the 104 Procedure”). Prepare draft correspondence addressed to the authors of the communications, the governments concerned and, if necessary, the secretariats of other United Nations international organizations that have competence in the protection of human rights.
Provide secretarial and administrative support in the discharge by the Office of International Standards and Legal Affairs of the depositary functions of the Director-General in relation to multilateral treaties adopted by the Organization or under its auspices. Liaise with relevant central services in the preparation of the depositary letters of the Organization addressed to the treaty departments of ministries of foreign affairs and international organizations concerned.

Required Qualifications

Education

Completed secondary, technical and/or vocational education.

Work Experience

At least five (5) years of relevant work experience in paralegal work, conference servicing, general office support or related area, preferably in an international environment.

Skills & Competencies

Excellent organizational and coordination skills.

Excellent interpersonal communication skills, including drafting skills.
Excellent computer skills (Microsoft Office 365 applications) and excellent knowledge of web publishing systems (Drupal).
Capacity to handle information objectively, precisely and confidentially.

Ability to perform tasks in an autonomous manner.
Flexibility in adjusting to work schedules and setting priorities, and to manage multiple tasks.
Ability to show tact and discretion in dealing with high-ranking officials and with confidential matters and materials.

Languages

Excellent knowledge (oral and written) of English or French and good knowledge of the other language.

Desirable Qualifications

Education

Specialized training/certification in paralegal or related area.

Work Experience

Experience in paralegal work in an international or similar organizations, judicial administration or a large law firm.

Experience in servicing intergovernmental meetings of governing bodies.
Experience in the handling of legal documentation. particularly treaties and intergovernmental agreements.
Experience in desktop publishing and web content management or related area.

Experience using documents management system and tools, such as gDocs or similar.

Skills & Competencies

Familiarity with the work and general functioning of international organizations and/or of the United Nations system.

Excellent proof-reading skills.

Languages

Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).

Benefits

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 43 734 Euro.