UNFCCC is recruiting for an Administrative Officer, P-3: APPLY NOW!

Administrative Officer, P-3 Vacancy Announcement

Deadline: 21 April 2024 23:59 hrs CET

Background

The UNFCCC secretariat supports the Convention, its Kyoto Protocol and the Paris Agreement through a range of activities, including substantive and organizational support to meetings of the Parties and the implementation of commitments. It is a dynamic organization working in a politically challenging environment to help resolve one of the defining environmental issues of our time.

Where you will be working
This Administrative Officer, P-3 position is located in the AS/HR/ICT Division of the UNFCCC secretariat in Bonn, Germany. It is part of the PC Programme Administrative Team (PAT) which is responsible for the provision of administrative services, support and guidance to the department and its various divisions in relation to human resources, budget and financial management, and procurement. The Administrative Officer reports to the Team Lead, P-4 of the PC PAT.

Administrative Officer responsibilities
Within delegated authority, the Administrative Officer will be responsible for the following
duties:

1. Human Resource Management
   a. Effectively coordinates actions relative to the administration of human resource activities, e.g.,
   recruitment, placement, promotion, performance appraisal, job classification reviews,
   separation of staff members, training etc., ensuring consistency in the application of UN rules
   and procedures.

2. Budget and Finance
   a. Takes the lead with respect to the preparation and implementation of the work programme,
   ensuring that financial resources are utilized to implement activities in accordance with the
   Programme Budget and allotments issued.
   b. Monitors and reviews the work programme and budget by conducting regular and special
   reviews to assess progress of actual work versus the programme plan. Coordinates the
   production of programme reports.
   c. Defines requirements and works with department divisions with respect to improving budget
   reporting systems and cost-effective utilization of program resources.
   d. Liaises with donor counterparts at technical level to support fundraising efforts and for
   adequacy of technical reporting in order to meet donor requirements and ensure accuracy and
   integrity of documentation.
   e. Develops, reviews and assists in improving procedures, administrative operations and internal
   guidelines and implements same to ensure that accounting and financial management controls
   are consistent with UN policy and practice.
   f. Supervises and/or provides guidance on financial administration and management information
   issues and practices to colleagues.
3. General Administration
   a. Oversees work related to procurement, billing and receipt of income from various services,
   operational travel programme, procurement monitoring and evaluation of vendor
   contracts/payment to vendors and individual contractors for services.
   b. Provides support in preparing agreements and arrangements for collaboration with other UN
   organizations, potential donors, beneficiaries and host countries.
   c. Reviews adequacy of departmental space requirements.
   d. Oversees the identification of office technology needs and maintenance of equipment, software
   and systems, coordinating enhancements as necessary.
4. Performs other related work as required.
   

Administrative Officer Managerial Competencies:
Exercising Sound Judgment and Decision-Making: Makes decisions in line with overall organizational priorities and department / office goals; Consults with stakeholders on decisions that affect them;

Consults with stakeholders on decisions that affect them Demonstrates the ability to make and defend difficult decisions;

Identifies urgent decisions and makes them expeditiously in light of available information;

Shows openness to reconsider a course of action as a situation evolves and to modify decisions if that would allow for a better outcome;

Identifies the key issues in complex situations, and gathers relevant facts, data and evidence to fully address those issues.

Considers the positive and negative impact of decisions, and analyses the different options and alternatives before reaching a sound conclusion.

Administrative Officer Qualifications

Educational Background:
Required: Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, social sciences or related area. A first-level
university degree in combination with an additional two-years of qualifying experience
may be accepted in lieu of the advanced university degree.
Experience:
Required: A minimum of five years of progressively responsible relevant experience in programme
management, administration, finance, accounting, or related field.
Supervisory experience required.
Language skills:
Required: Fluency in English (both oral and written) is required.
Desirable: Knowledge of other UN official languages is an asset.

How to apply:
Candidates, whose qualifications and experience match what we are looking for, should use the online
application system available at http://unfccc.int/secretariat/employment/recruitment
Please note:

1. Service is limited to the UNFCCC secretariat.
2. We will confirm receipt of your application. However, only candidates under serious consideration
   and contacted for an interview will receive notice of the final outcome of the selection process.
3. Indicative net annual salary and allowances:
   US$ 64,121 to US$ 71,906 (plus variable post adjustment, currently 43.6% of net salary),
   plus other UN benefits

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ALSO CHECK: Apply for the UNFCCC Internship Programme (multiple positions in various locations)!