Administrative Assistant – Office of the Director-General, GS-4
Deadline for Application: 22 June 2023
Title and Grade: Administrative Assistant – Office of the Director-General, GS-4
Indicative Net Annual Salary: AED 192,961 to 237,991 plus Provident Fund
Duration of Appointment: One year (with possible extension)
Duty Station: Abu Dhabi, United Arab Emirates
Entry on Duty: As soon as possible
The International Renewable Energy Agency is an inter-governmental organisation headquartered in Abu Dhabi, mandated to promote the widespread and increased adoption and sustainable use of all forms of renewable energy in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity.
IRENA’s mission is to play a leading role in the ongoing transformation of the global energy systems as a centre of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders and a source of advice and support for countries. At present, IRENA has 168 Members (167 States and the European Union) that acceded to its Statute, and 16 additional States in the process of accession and actively engaged.
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Job Description: Administrative Assistant – Office of the Director-General, GS-4
Under the overall supervision of the Senior Advisor to the Director-General, the Administrative Assistant will be responsible for the following duties:
- Provide administrative support for the Office of the Director-General (ODG) including performing a broad range of tasks and assignments such as database management; business travel arrangements and administrative matters related to travel; schedule and organise meetings and assist with follow-up; ensure co-ordination with other relevant units and staff on these matters.
- The Administrative Assistant will Draft and/or edit responses to a wide variety of correspondence and communications, including letters, notes, and presentations, while maintaining confidentiality of documents.
- Track incoming communication of the ODG office in order to ensure a prompr answer and the follow up
- Perform other duties as assigned.
Competencies of the Administrative Assistant
Professionalism: Ability to perform a broad range of administrative and support functions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Eligibility Criteria for the Administrative Assistant role
This is a local recruitment. Candidates must have valid UAE residence visa and Emirates ID and currently reside within UAE.
Administrative Assistant Qualifications
Education: High school diploma or equivalent. Post-secondary education/courses in the area of business administration or other related fields would be an asset.
Experience: A Minimum of four years experience in administrative services, office management, or related field. Previous work experience in international institutions, embassies, or other governmental entities is an asset.
Language: Excellent command of written and spoken English is a must. Knowledge of additional languages is an asset.
Skills: Good knowledge of MS Office with emphasis on Word, Excel and Outlook.
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Qualified candidates must apply for the above-mentioned Administrative Assistant vacancy on-line, through IRENA’s recruitment platform, ORC, including a complete and comprehensive CV and a letter of interest and details of three professional references who will be contacted if their application is shortlisted.
Applications from qualified women, especially from nationals of developing countries, are highly encouraged.
Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the final outcome of the selection process.
VISIT THE OFFICIAL PAGE HERE AND APPLY
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