Home based Finance Specialist
Locations
- Home based
Apply Before
19/12/2023, 06:59
Job Schedule
Full time
Vacancy Type
International Personnel Service Agreement
Finance Specialist Job Description
Background
The Office of Financial Management (OFM), Bureau for Management Services, supports the United Nations Development Programme (UNDP) in the promotion of its sustainable human development agenda. It achieves this by developing and making fully operational a dynamic and harmonized integrated resource management framework based on comprehensive analysis that enhances UNDP’s financial and administrative performance, as well as facilitates UN reform and coherence.
To these ends, the framework addresses strategically critical financial resource planning and management issues, including results based budgeting; the integration of the Programming Arrangements and the Institutional Budget within the context of the integrated; enhanced cost classification and cost recovery; capital budgeting; adherence to IPSAS; foreign exchange and investment activities; corporate reporting of organizational assets; performance management tools and initiatives; and support to UN harmonization.
Effective and efficient integrated resources management is enabled through a continuous and robust process comprising of:
- Formulation and implementation of corporate financial and administrative strategies, policies and procedures;
- Formulation, alignment, documentation and implementation of UNDP’s funding frameworks, assuring their integrity, viability and alignment with the Strategic Plan
- Provision of policy guidance, advisory services and operational support to strengthen client capacities and help them achieve results, seeking to build consensus within UNDP and with key stakeholders on critical budgetary related matters requiring Executive Board legislation
- Administration of the organization’s internal control framework, overseeing and monitoring financial management of all global UNDP offices, including through formulation/implementation of resource planning, management and oversight tools and reports.
- Promoting clear accountability for financial transactions and producing financial statements, including financial reporting to donors and the UNDP Executive Board.
- Providing corporate reporting guidance to ensure that fixed assets are adequately recorded in all locations.
The Financial Performance Management and Reporting (FPMR) Unit is the part of the Office of Financial Management (OFM) that is responsible for establishing the financial performance framework, policy and parameters in line with the corporate goals and UNDP’s Strategic Plan.
Finance Specialist Duties and Responsibilities
The Finance Specialist will be responsible for the following activities under the supervision of the Chief, FPMR:
- In close collaboration with the FPMR team, presents the proposal for the revised note disclosures with the overall approach, disclosure options, and timeline for implementation.
- In close collaboration with the FPMR team, defines and establishes the accounting requirements and procedures for a dedicated MIP fund in the ERP system and produces an SOP to document the accounting.
- Provides year-end financial reporting and financial closure support as determined by the Chief of FPMR.
- Provide professional support and advice to the the year-end financial audit.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation
Data/Information
- Financial data in Quantum, FIS and the Datawarehouse Information
- Prior year financial statements
- Prior year audit report
Policy framework
- UNDP’s Financial Regulations and Rules
- International Public Sector Accounting Standards
- UNDP financial policies as per the POPP
Institutional Arrangement
- Under the day-to-day supervision and the functional leadership of the Chief, FPMR, the Finance Specialist is responsible for new financial statement note disclosures and support to year-end activities. No direct reports for this position.
- This Finance Specialist position is Home-based with mission to Kuala Lumpur and New York
Finance Specialist Competencies
Core Competencies
- Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
- Think Innovatively: LEVEL 3: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
- Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
- Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
- Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
- Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
- Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
Cross-Functional & Technical competencies:
- Business Direction & Strategy – Business Acumen:
- Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.
- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
- Business Direction and Strategy System Thinking:
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
- Finance Accounting:
- Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
- Finance – Finance Business Partnering:
- Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided. Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.
- Finance – Financial process & innovation:
- Financial and business process engineering expertise required to innovate, design, change and implement new financial business models, financial instruments, financing opportunities, business processes, policies and procedures, and technological solutions.
- Finance – Financial reporting & analysis:
- Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.
- Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, environmental and governance performance.
- Finance – Financial Risk Management:
- Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects.
- Ensures a culture of positive risk management
Finance Specialist Desired skills in addition to the competencies covered in the Competencies section:
- Having an audit experience in a large public auditing firm
- Having an experience working with UN organizations or comparable international INGOs.
- Working knowledge of another UN language is desirable.
Finance Specialist Required Skills and Experience
Education:
- A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (master’s) University Degree in Finance and/or Accounting is required.
Experience:
- Minimum of 7 years (with Master’s degree) or 9 years (with professional accounting qualification).
Required skills:
- Proven experience in fund management.
- Proven experience in accounting for reserves.
- Proven experience and understanding of IPSAS or IFRS utilized by international organizations.
- Proven experience dealing with year-end financial closures.
- Analytical capabilities combined with strong interpersonal, verbal and written communication skills.
Language:
- Proficiency in the English language.
- Working knowledge of another UN language is desirable.
The following documents shall be required from the Finance Specialist applicants:
- Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) recent professional references of previous supervisors. References may also include peers
- A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position
- Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
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