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African Union is hiring for 4 Assistant Accountant Positions: Apply Now!
Application Deadline: 21 March 2025
African Union is hiring for 4 Assistant Accountant Positions: Apply Now!
Purpose of Job
The Assistant Accountant is responsible for maintaining financial, accounting, administrative and treasury services in order to meet legislative requirements and support AU operations.
Assistant Accountant Main Functions
- Assists in the preparation of financial reports and assists in performance of various clerical duties;
- Settlement of Imprest, travel claims and other advances for Partners funded programmes;
- Ageing analysis of Imprest and travel claims on a regular basis to keep clean and up to date;
- Prepare responses to external and internal audit queries and assist in the implementation of audit findings;
- Post journal entries into the SAP system and reconcile interoffice accounts ;
- Analysing and uploading bank data onto the SAP Bank Module from prepared excel files;
- Preparation of Bank reconciliation reports ;
- Investigate and follow up all outstanding items on statement reports of bank reconciliation;
- Follow up with internal and external audit reports related to any reconciliation issues raised in reports;
- Follow up periodic currency revaluation procedures on SAP system;
- Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;
- Process monthly payroll and related staff emoluments;
- Keep and update financial records of the office;
- Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information…); Maintain up to date files for service providers/contracts;
- Journalize monthly exchange and bank charges on the various payments effected through Foreign and Local bank accounts;
- Adjust the local bank balance at the end of each month;
- Prepare Financial Statements to be audited;
- Prepare Financial Reports for consideration by the Supervisor;
- Provide advice on Financial and Administrative policies, their application and related procedures for the office in accordance with the Financial Rules and Regulations, Staff Regulation and Rules and various circulars;
- Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;
- Ensure proper handling and timely preparation of accounting documents (memo received, DV, AV etc.) and ensuring that all expenditures approved for payment have been provided in the approved budget;
Specific Responsibilities
- Assist to maintain and generate accurate financial records, in line with the approved accounting standards, guidelines, AU Financial Rules and Regulations;
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
- Assist with day-to-day operations of the Finance department, including filing, report generation, budget review, etc.
- Prepare Financial Reports / Statements for consideration by the management and Donors as well as the certification of general expenditures;
- Process and verify all suppliers’ payments and ensure that the accompanying supporting documents are complete and accurate; Coordinate procurement process that would ensure the project receives quality and efficient services in line with AU rules and procedures;
- Implement administrative policies, and procedures that lead to efficient service delivery;
- Prepare financial management reports to track performance against budget and report the results to management.
- Maintain cash flow systems that are efficient and responsive, as well as preparing monthly bank reconciliations.
- Maintain project financial information in SAP system
Academic Requirements and Relevant Experience
- A Bachelor’s University Degree in Accounting/Finance from a recognized Institution with a minimum of 2 years of work experience.
- OR a Diploma (Bac+2) in Accounting/Finance from a recognized Institution with a minimum of 3 years of work experience.
- Experience working with international organizations is an added advantage.
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