External Relations Intern
Category: UNIDO Internship
Country: Austria
Duty Station: Vienna
Entry Date: 1 March 2024 and 1 June 2024
Internship Duration: 6 months
Application Deadline: 7-Feb-2024, 11:59 PM (CEST)
External Relations Intern Vacancy Announcement
This UNIDO internship position is located under the Division of Policymaking Organs (GLO/PMO), which is responsible for organizing all sessions of the UNIDO policymaking organs, such as the General Conference, the Industrial Development Board and its subsidiary organ, the Programme and Budget Committee, as well as any other subsidiary bodies and working groups established by those organs. This includes providing advisory and secretariat services to such sessions.
The duration of a UNIDO internship is between three to six months, is UNPAID and full-time. Interns work under the supervision of a staff member, in the department or office that they are assigned to. Interns shall cover all costs associated with their internship, including visas, travel to and from the duty station, insurance, transportation, accommodation and living expenses.
EXTERNAL RELATIONS INTERN GENERIC DUTIES AND RESPONSIBILITIES
The External Relations Intern shall work under the direct supervision of an officer designated by the Director of the Division of Policy Making Organs.
The External Relations Intern shall be engaged as follows:
a) Exposed to the regular core functions of the Division and as such shall have the opportunity to observe the day-to-day operations and engage in on-the-job training in specific actions delegated by the Supervisor.
b) Engaged in a specific self-contained assignment described below:
- Assist the G-77 External Relations Officer in the daily work (preparation and follow-up of G-77 Group Meetings), related research on G-77 positions and issues in all Vienna-based UN Organizations (UNIDO, IAEA, UNODC, UNOOSA, UNCITRAL and CTBTO);
- Provide logistical and technical support in the preparation and organization of G-77 meetings (prepare letters, note verbales, invitations, take notes during the meetings and other related tasks);
- Assist in the handling of the G-77 website and other social media sites;
- Undertake other duties as assigned by the Director/Officer-in-Charge of GLO/PMO;
- Assist in the preparations and servicing of GLO/PMO briefings, informal consultations and informal Working Groups on Programme and Budget Committee-related issues;
- Assist in the update of the contact list of Permanent Missions;
- Assist in the preparation and/or implementation of the annual Orientation seminar;
- Update and maintain the “GLO/PMO scorecard”;
- Write minutes of GLO/PMO team meetings;
- Assist in the preparation of GLO/PMO sessions;
- Assist in the preparations and servicing of GLO/PMO sessions and draft summary notes;
- Assist the Journal editor and the note taker during GLO/PMO sessions;
- Assist in the drafting of GLO/PMO sessional reports;
- Prepare a handover note and transfer knowledge to the next Intern
c) Other special emerging projects that may enhance the learning experience of the Intern. Possible topics include, but are not limited to: Knowledge Management Strategy for GLO/PMO; automatization of GLO/PMO workflows; updating the GLO/PMO section on the public website; development of e-learning for Member States; update of GLO/PMO contact lists in e-mail accounts; and creation of templates for information notes.
The Intern will be required to prepare an end-of-internship report, which will be submitted to and cleared by UNIDO Internship Coordination.
EXTERNAL RELATIONS INTERN MINIMUM ORGANIZATIONAL REQUIREMENTS
Age: Minimum 20 years on the first day of the internship.
Education: Enrolled in a university degree programme; or begin the internship within one year of completing a university degree; or completed a university degree and be sponsored as part of an academic or development programme.
Field of specialization: International Relations, Economics, Political Sciences, Communication, or related.
Languages: Fluency in written and spoken English is required. Knowledge of another official United Nations language, particularly French and Spanish is an asset.
CORE COMPETENCIES
Core Values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
Key Competencies:
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
LEARNING ELEMENTS
Become acquainted with the most up-to-date technical, economic and industrial developments in the relevant field of specialization of the Division. Furthermore, intern is expected to deepen their knowledge in the fields of new product/services and process design.
Gain experience in project design/management.
On the job training: Actively engage and participate in the work of UNIDO. Learn how the Group of 77 operates in all Vienna-based Organizations.
Gain experience in working effectively in a diverse and multi-cultural environment.
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